# The activity log

The activity log is a simple record of what people did in your account: who did it, what they did and when. It never shows the words of a memory. This page shows where to find it, who can open it and how to read a row.

## What it records

One row for each thing a person did. The screen puts it this way: “One line for each thing a person did: who, what and when. Never the text of a memory.”

Memories are named by their number, never by their title or words. For example: “Dana Reyes shared memory 3f9a21c4 into Marketing”.

The log records:

- Sharing, stopping sharing, and removing a memory from a workspace, and undoing any of those.
- Asking to promote or move a memory, and the answers: approved, declined or skipped.
- Joining: asking to join a workspace and the answer.
- People: adding or removing someone from a workspace, changing a workspace role, setting a default workspace, stopping or restoring a person’s access, and making or removing an account admin.
- Workspaces: making, renaming and deleting one.
- Changes to settings, and memories saved through an AI tool.

If a person has since left the account, their name reads “Someone”. Rows about stopping or restoring a person’s access, removing a person, and changing an account role always start with “Someone”, because the log does not keep who did those.

## Where to find it

- **Settings.** Open Settings, then the **Activity log** tab. It lists the newest 500 rows, and **Find** searches those 500. Settings is called Account, or Team on a Team plan.
- **Dashboard.** The **Recent activity** card shows the latest six rows. Choose **The whole activity log** to open it in full.
- **A workspace.** A workspace has an **Activity** tab. It shows only what was done to memories in that workspace, newest first, with a note that it never shows the text of a memory.

## Who can read it

Account admins read the account’s log in Settings. On a Team plan, the person who opened the account does. Anyone who can read a workspace can open that workspace’s Activity tab, which holds up to the newest 500 actions on memories there.

Everyone else is refused the log in Settings. The screen says “Only an account admin reads the activity log and sets how long it keeps rows.” On a Team it says “On Team only the account opener reads the activity log and sets how long it keeps rows.”

## Read the log

The log is a table with two columns, **What happened** and **When**. Dates read like “Nov 5”, and show the year only if it is not this year. The count line says “Showing 1 to 25 of 140 rows.”

[![The Activity log tab in Settings for a sample account. A line explains that each row is one thing a person did and never the text of a memory. Below a Find box and button, a table with the columns What happened and When lists seven rows, such as the owner making the workspaces Engineering, Sales and Marketing and adding people to them.](images/activity-log.png)](images/activity-log.png)

The activity log in Settings, for a test account with made-up people.

To find something, use the **Find** box. It takes “A name, a workspace, or a word” and searches the rows’ sentences. When nothing fits, the screen says “Nothing fits” and “Remove a filter, or clear the box above.”

A workspace’s Activity tab has filters you build yourself:

- **Action:** Shares, Stops of sharing, Removals, Promotions and moves, Answers, or Undos.
- **Done by:** a person.
- **Memory:** the memory’s number.
- **Place:** a workspace or Everyone.
- **Done:** in the last day, 7 days, 30 days, 90 days or year.

If there are more actions than the tab holds, it says so: “The filters look through the newest 500 actions only.”

## How long rows are kept

Rows are removed after 365 days unless you change that. An account admin (or the Team opener) sets the number under **Keep activity log rows for** in Settings: “Keep each line for \[ \] days, then remove it.” It can be any whole number from 30 to 3,650 days. Anything else is refused with “Keep activity log rows for must be a whole number from 30 to 3,650 days.”

Korium removes older rows every day. Rows about account admins and about a person’s access are kept at least 366 days, even if you set fewer. Changing the number is itself a row: it shows as “changed a setting”.

## What a row looks like

| What happened | How the row reads |
| --- | --- |
| Shared a memory | “shared memory 3f9a21c4 into Marketing” or “shared memory 3f9a21c4 with {person}” |
| Stopped sharing | “stopped sharing memory 3f9a21c4” |
| Removed from a workspace | “removed memory 3f9a21c4 from Marketing” |
| Asked to promote | “asked to promote memory 3f9a21c4 to Everyone” |
| Answered a request | “approved memory 3f9a21c4 into Everyone”, “declined memory 3f9a21c4” or “skipped memory 3f9a21c4” |
| Joined a workspace | “asked to join Marketing”, “let {person} into Marketing”, “declined {person}’s request to join Marketing” |
| Changed a role | “changed {person}’s role in Marketing”, “set {person}’s default workspace” |
| Changed access | “stopped {person}’s access”, “gave {person} their access back” |
| Made an account admin | “made {person} an account admin”, “removed {person} as an account admin” |
| Added people | “added 3 people to 2 workspaces” |
| Workspaces | “made the workspace Finance”, “deleted the workspace Finance” |
| AI tool saved | “saved a memory through an AI tool” |

\## Who can do what {#who-can}

| Action | Who can | What everyone else sees |
| --- | --- | --- |
| Read the log in Settings | An account admin, or the Team opener | “Only an account admin reads the activity log and sets how long it keeps rows.” |
| Change how long rows are kept | An account admin, or the Team opener | The same sentence |
| See what happened to memories in a workspace | Anyone who can read that workspace | “Only people who can read {workspace} see its Activity.” |
| See a memory’s words in the log | No one | Only “memory 3f9a21c4” |

[All Korium guides](index.html) [Next: Row menus](row-menus.html)

Use the [setup checklist](release-status.html) before changing an automated workflow. Check your installed client’s help if its interface differs.